Privacy Policy

1. DATA PROTECTION AT A GLANCE

1.1. GENERAL INFORMATION

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. For detailed information on data protection, please refer to our privacy policy set out below in this document.

1.2. DATA COLLECTION ON THIS WEBSITE

Who is responsible for data collection on this website?
Data processing on this website is carried out by the operator of the website. You can find the contact details of the website operator in the section entitled ‘Information on the data controller’ in this privacy statement.
How do we collect your data?
One way your data is collected is by you providing it to us. This could be data that you enter into a contact form, for example.
Other data is collected by our IT systems automatically or with your consent when you visit the website. This is mainly technical data (e.g. internet browser, operating system, or duration of time spent on the page). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Some data is collected to ensure the website can be provided without error. Other data may be used to analyse your user behaviour.
What rights do you have regarding your data?
At any time, you have the right to obtain information, free of charge, about the origin, recipient, and purpose of your stored personal data. You also have a right to request this data is corrected or deleted. If you have given your consent to data processing, you can revoke this consent at any time in the future. Under certain circumstances, you also have the right to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the responsible regulatory authority.
You can contact us at any time regarding this, and with any other questions on the subject of data protection.

2. HOSTING

We host the content of our website with the following provider:

2.1. HOST EUROPE

The provider is Host Europe GmbH, Hansestraße 111, 51149, Cologne (hereinafter ‘Host Europe’). When you visit our website, Host Europe collects various log files including your IP addresses.
For details, please refer to Host Europe’s privacy policy: https://www.hosteurope.de/AGB/Datenschutzerklaerung/.
The use of Host Europe is based on Art. 6, Para. 1, Sect. F GDPR. We have a legitimate interest in seeing our website is presented as reliably as possible. Insofar as a corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6 Para. 1 Sect. A GDPR and § 25, Para. 1 of the New German Telecommunications-Telemedia Data Protection Act (NGTTDPA), insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. for device fingerprinting) within the meaning of the NGTTDPA. Consent can be revoked at any time.

3. GENERAL NOTES AND MANDATORY INFORMATION

3.1. DATA PROTECTION

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially, and in accordance with both the statutory data protection regulations and this data protection declaration.
When you use this website, various personal data are collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how this is done and for what purpose.
We would like to point out that data transmission on the Internet (e.g. communication by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

3.2. NOTE ON THE RESPONSIBLE BODY

The data controller for this website is:

Dr. Jan Walleczek
Phenoscience Laboratories
Novalisstrasse 11, Aufgang F
10115 Berlin, Germany

E-Mail walleczek(Replace this parenthesis with the @ sign)phenoscience.com

More information at https://phenoscience.com/contact/

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).

3.3. STORAGE PERIOD

Unless a more specific storage period has been specified within this privacy policy, your personal data will remain with us until the purpose for which your data has been gathered has been fulfilled. If you assert a justified request for your data to be deleted, or you revoke your consent to data processing, your data will be deleted unless we have other lawful reasons for storing your personal data (e.g. retention periods identified under tax or commercial law); in the latter case, the data will be deleted when these lawful reasons no longer apply.

3.4. GENERAL INFORMATION ON THE LEGAL BASIS FOR DATA PROCESSING ON THIS WEBSITE

If you have consented to data processing, we process your personal data pursuant to Art. 6, Para. 1, Sect. A GDPR or Art. 9, Para. 2, Sect. A GDPR if special categories of data are processed in accordance with Art. 9, Para. 1 GDPR. In the event you expressly consent to the transfer of personal data to third countries, data processing is carried out on the basis of Art. 49, Para. 1, Sect. A GDPR. If you have consented to the storage of cookies or to the access to information in your terminal device (e.g. via device fingerprinting), the data processing is carried out on the basis of Section 25 (1) NGTTDPA in addition. This consent can be revoked at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6, Para. 1, Sect. B GDPR. Furthermore, if your data is required in order to fulfil a legal obligation, we process it on the basis of Art. 6, Para. 1, Sect. C GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6, Para. 1, Sect. F GDPR. Information outlining the legal basis relevant to each individual case is provided in the following paragraphs of this data protection declaration.

3.5. NOTE ON DATA TRANSFER TO THE USA AND OTHER THIRD COUNTRIES

Among other things, we use tools from companies based in the USA or other third countries that are not secure under data protection law. If these tools are active, your personal data may be transferred to these third countries and processed there. We would like to point out that no level of data protection comparable to that in the EU can be guaranteed in these countries. For example, US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.

3.6. REVOCATION OF YOUR CONSENT TO DATA PROCESSING

Many data processing operations are only possible with your express consent. You can revoke the consent you have given at any time. The lawfulness of the data processing carried out until your revocation remains unaffected by the revocation itself.

3.7. RIGHT TO OBJECT TO THE COLLECTION OF DATA IN SPECIFIC CASES AND FOR DIRECT MARKETING PURPOSES (Art. 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ART. 6, PARA. 1, SECT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PERSONAL SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS DATA PROTECTION DECLARATION. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES THE PURPOSE OF ASSERTING, EXERCISING OR DEFENDING LEGAL CLAIMS (OBJECTION UNDER ARTICLE 21(1) OF THE DATA PROTECTION ACT).
IF YOUR PERSONAL DATA ARE PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS CONNECTED WITH SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21, PARA. 2 GDPR).

3.8. RIGHT OF APPEAL TO THE COMPETENT SUPERVISORY AUTHORITY

In the event of a GDPR breach, data subjects shall have a right of appeal to a regulatory authority, in particular a regulatory authority in the member state where they habitually reside, work, or the place of the alleged breach. The right of appeal is without prejudice to any other administrative or judicial remedy.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

3.9. INFORMATION, DELETION, AND CORRECTION

Within the framework of the applicable legal provisions, you have the right at any time to be provided with information about your stored personal data, its origin and recipient, and the purpose for which the data is processed and, if applicable, a right to correction or deletion of this data. You can contact us at any time for this purpose and for further questions on the subject of personal data.

3.10. RIGHT TO RESTRICT PROCESSING

You have the right to request the restriction of the processing of your personal data. To do this, you can contact us at any time. The right to restriction of processing exists in the following cases:
• If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data happened/is happening unlawfully, you can request data processing is restricted rather than erased completely.
• If we no longer need your personal data, but you need it to exercise, defend or enforce legal claims, you have the right to request the processing of your personal data is restricted rather than deleted.
• If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balancing of your interests and ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to demand the processing of your personal data is restricted.
If you have restricted the processing of your personal data, such data may – apart from being stored – only be processed with your consent or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

3.11. SSL OR TLS ENCRYPTION

For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from „http://“ to „https://“ and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

4. DATA COLLECTION ON THIS WEBSITE

4.1. COOKIES

Our internet pages use so-called „cookies“. Cookies are small data packets and do not cause any damage to your end device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your end device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or until they are automatically deleted by your web browser.
Cookies can originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies within websites (e.g. cookies for processing payment services).
Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping basket function or the display of videos). Other cookies can be used to evaluate user behaviour or for advertising purposes.
Cookies that are necessary to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping basket function) or to optimise the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6, Para. 1, Sect. F GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimised provision of its services. Insofar as consent to the storage of cookies and comparable recognition technologies has been requested, processing is carried out exclusively on the basis of this consent (Art. 6, Para. 1, Sect. GDPR and § 25 para. 1 NGTTDPA); consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited.
You can find out which cookies and services are used on this website in this privacy policy. (Right below)

4.2. COOKIE POLICY

An other effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers

4.3. REQUEST BY E-MAIL, TELEPHONE OR FAX

If you contact us by e-mail, telephone or fax, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.
The processing of this data is based on Art. 6 (1), Sect. B GDPR if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6, Para. 1, Sect. F GDPR) or on your consent (Art. 6, Para. 1, Sect. A GDPR) if this has been requested; the consent can be revoked at any time.
The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

5. PLUGINS AND TOOLS

5.1. COOKIEBOT

We use the consent management service, Cookiebot, provided by Usercentrics A/S, Havnegade 39, 1058 Copenhagen, Denmark (Usercentrics). This enables us to obtain and manage the consent of website users for data processing. The processing is necessary to comply with a legal obligation (Art. 7, Para. 1, GDPR) to which we are subject (Art. 6, Para. 1, P. 1, Sect. C GDPR). For this purpose, the following data is processed with the help of cookies:

Your IP address (the last three digits are set to ‘0’). Date and time of consent. Browser information URL from which the consent was sent. An anonymous, random, and encrypted key Your end-user consent status, as proof of consent.

The key and consent status are stored for 12 months in the browser using the cookie, “CookieConsent”. This ensures that your cookie preference is retained for subsequent page requests. Your consent can be proven and traced with the help of the key.

If you activate the service function “collective consent” to activate consent for multiple websites through a single end-user consent, the service additionally stores a separate, random, unique ID with your consent. If all of the following criteria are met, this key is stored in encrypted form in the third-party cookie “CookieConsentBulkTicket” in your browser: you enable the collective consent function in the service configuration. You allow third-party cookies via browser settings. You have disabled “Do not track” via browser settings. You accept all or at least certain types of cookies when you give consent.

The functionality of the website cannot be guaranteed without processing.

Usercentrics is a recipient of your personal data and acts as a processor for us.

The processing takes place in the European Union. You can find further information on objecting and removal options for Usercentrics at: https://www.cookiebot.com/de/privacy-policy/

Your personal data will be deleted after 12 months or immediately after the termination of the contract between us and Usercentrics.

Please see our general comments above about deleting and disabling cookies.

5.2. VIMEO

This website uses plugins from the video portal Vimeo, or more precisely, videos were integrated that were uploaded to the platform. The provider is Vimeo Inc, 555 West 18th Street, New York, New York 10011, USA.
When you visit one of our pages equipped with a Vimeo video, a connection to the Vimeo servers is established. This tells the Vimeo server which of our pages you have visited. In addition, Vimeo obtains your IP address. This also applies if you are not logged in to Vimeo or do not have an account with Vimeo. The information collected by Vimeo is transmitted to the Vimeo server in the USA.
If you are logged into your Vimeo account, you enable Vimeo to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your Vimeo account.
Vimeo uses cookies or comparable recognition technologies (e.g. device fingerprinting) to recognise website visitors.
Vimeo is used in order to present our online offers in an appealing way. This represents a legitimate interest within the meaning of Art. 6, Para. 1, Sect. F GDPR. If corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6, Para. 1, Sect. A GDPR and § 25 Para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) within the meaning of the NGTTDPA. Consent can be revoked at any time.
The data transfer to the USA is based on the standard contractual clauses of the EU Commission and, according to Vimeo, on “legitimate business interests”. Details can be found here: https://vimeo.com/privacy.
Further information on the handling of user data can be found in Vimeo’s privacy policy at: https://vimeo.com/privacy.

5.3. WORDFENCE

We have integrated Wordfence on this website. The provider is Defiant Inc, Defiant, Inc, 800 5th Ave Ste 4100, Seattle, WA 98104, USA (hereinafter “Wordfence”).
Wordfence is used to protect our website from unwanted access or malicious cyberattacks. For this purpose, our website establishes a permanent connection to Wordfence’s servers so that Wordfence can check its databases against the accesses made to our website and block them if necessary.
The use of Wordfence is based on Art. 6, Para. 1, Sect. F GDPR. The website operator has a legitimate interest in protecting his website as effectively as possible against cyberattacks. If a corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6, Para. 1, Sect. A GDPR and § 25 Para. 1 NGTTDPA, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) as defined by the NGTTDPA. Consent can be revoked at any time.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.wordfence.com/help/general-data-protection-regulation/.

Source: https://www.e-recht24.de